Exhibitor’s guide

• Check your invoicing details on the order confirmation and send any comments to yrityspalvelu@messukeskus.com by 3 July 2026. 
• Plan and order your stand structures by 27 July 2026 in order to acquire the products at a lower cost.
  • On 28 July 2026 prices will increase by 20%
  • On 28 August 2026 prices will increase by 50%
  • On 2 September 2026 prices will increase by 100%
• Please update your company profile at least two months prior to the event.
• If you have purchased a stand solution including a fascia, please remember to send the fascia text or logo to graphics@messukeskus.com on 12 August 2026 at the latest. A fee of €150 + VAT will be added to late deliveries.

Wednesday 9 September, 9:00 am–5:00 pm
Thursday 10 September, 9:00 am–4:00 pm

Construction times:

Mon 7 Sept 2026 14:00–22:00
Tue 8 Sept 2026 07:00–22:00

Access doors:

Date Doors
Mon 7 Sept 5.5
Tue 8 Sept 5.5 and 4.2

Stand dismantling:

Thu 10 Sept 2026 16:00–22:00

Access doors: 4.2 and 5.5.

Book your accommodation at the Holiday Inn – Expo hotel adjacent to the exhibition centre. As an exhibitor you will get a discount of 11% off the daily price. We recommend to book early – the hotel is very popular during the exhibitions.

Read more about instructions for planning, construction, permits and logistics.

Rekisteröidy eShop-verkkopalveluumme:

1. Mene osoitteeseen https://eshop.expomark.fi/registration
2. Täytä pyydetyt tiedot lomakkeelle. Käytä organisaatiosi sähköpostiosoitetta.
3. Rekisteröitymisen jälkeen sähköpostiisi tulee viesti. Vahvista käyttäjätili klikkaamalla viestissä olevaa vahvistuslinkkiä. Tilisi aktivoituu.
4. Kun olet vahvistanut käyttäjätilin, voit kirjautua sisään etusivulta https://eshop.expomark.fi/

Kirjauduttuasi palveluun näet etusivulla tuleviin tapahtumiin osallistumiset. Valitse osallistuminen ja pääset hoitamaan messuvalmisteluja.

HUOM! Aluksi vain yrityksenne ilmoittamalla yhteyshenkilöllä on pääsy eShopiin. Työtilassa voi kuitenkin jakaa käyttöoikeuksia kollegoille tai rakentajalle. Tämä tapahtuu kohdassa Lisää käyttäjiä. Kun henkilö on lisätty, hän saa järjestelmästä sähköpostin, jossa on ohjeet rekisteröitymiseen.

Some of the list scammers we are familiar with are:

ExpoGuide, The FAIR Guide, UTP Digital Directories (fairguide.com), (Construct Data Publishers Verlas AG), Euro Business Guide, Eu company Directory European City Guide, The Millennium Guide, The European Internet Guide, The International Fax Directory or IT&T fax directory Europa-Club & World Travel Register, 1st European City Guide, The Tour and Travel Guide, Verlag Fax Directory, Classified Telefax Pages cdnet.at

These companies offer paid visibility to many of our exhibitors in foreign exhibitor directories and often send along a pre-filled list information form. The international association of trade fair organizers UFI has taken countermeasures, seeking to prevent the operation of these companies through legal means and warns its member companies about list scammers. Many countries’ trade fair organizers (including Messukeskus) have published guidelines on their websites for those targeted by groundless billing schemes.

Messukeskus has no affiliation with this company or list, and we are unaware of any benefit or visibility this list could bring to the company. The best way to ensure the accuracy of the list is always to verify with the trade fair organizer.

ACTION:

• If you are unsure in the future whether a list information request is related to your own participation in a trade fair, contact your contact person at Messukeskus.
• If you have already responded to such a scam information request and received an invoice, do not pay the invoice. You can send a message to the sender of the invoice stating that you will not pay the invoice. It is not advisable to react further to these invoices and collections. In practice, foreign scam firms do not have the means to collect sums for their groundless services.

We are publishing a list of all the exhibitors on event website.

The company name you provided to the sales manager when confirming your event participation will be updated in the list. If you wish to make changes to your company’s marketing name, please do that in eMessukeskus – Market your participation.

In addition to the marketing name, you can easily upload your company logo, a link to your company website, pictures and any other information you would like to share with visitors. Please provide all the necessary information about your company at least two months prior to the event so that visitors have enough time to get to know the companies attending the event.

Please note that the marketing name must be updated at least one month prior to the event to be included in the printed brochure. The brochure will be distributed to the visitors of the event.

Visitors look in advance for information about what the event has to effer and what will be happening at the stands. Does your stand offer a specific programme during the event? The programme can include product presentations, speeches, challenges, competitions or even tutorials. Update the program through eShop on the Stand programme -page to ensure its publication on our event website – this will guarantee you additional visibility completely free of charge.

Don’t forget to share your event participation and new product releases taking place during the event in your own marketing and communications channels such as social media. You can use the event logos, banners and images to advertise your attendance without restrictions.

Send electronic eTickets which allows you to reach hundreds of potential visitors with just one click. You can send eTickets through eShop on the Invite your customers –page. You can send an unlimited number of eTickets and you will only be invoiced according to the number of tickets used at the event’s entrances (the number of tickets that may be included in your stand will be deducted).

Professional visitors can attend the event free of charge by registering as a visitor on the event website.

Actively contact journalists and influencers inviting them to visit your stand. Publish press releases through eShop on the Market your participation -page and submit printable versions to our Press Centre, which is open during the event opening hours. You can recognize journalists by their PRESS badge and bloggers along with social media influencers by their CONTENT CREATOR badge. The event is attended by numerous media outlets.

Please advise the Communications Manager of the event your stand should include new releases, performers, a specific program, press conferences or other activities that could interest the media. This will ensure that overlapping events can be avoided. Milla Moore is in charge of marketing and communications for the event; milla.moore@messukeskus.com.

You can conveniently email or send passes to your event team member’s mobile device through eShop on the Submit Passes -page. The pass holder can print it in advance through the email link or the pass can alternatively be printed at any of the entrances of the exhibition centre or at our Exhibition Office. Badge pockets for passes are available at the entrances and the Exhibition Office. 

The exhibitor pass is for your personnel at the stand during the fair. This pass is personal and valid during the construction, event and dismantling periods of the event. The pass must be always visible during the event. In addition, the pass enables its holder to enter the Exhibitors’ Lounge together with benefits for purchasing goods (including lunch for exhibitors and discounts in NoHo Partners cafes). The constructor pass is valid during the construction and dismantling periods of the event.

Suunnittele ja tilaa osastolle tarvittavat ja kalusteet 

We price according to price periods. The earlier you place an order, the more you will save on the required products and services. Furthermore, you can ensure the availability of necessary products. Structures and furniture can be ordered through eSjop under Order products and services. Placing your order by 27 July 2026, you will acquire the products at a lower cost. Save money by placing your order in advance!

• On 28 July 2026 prices will increase by 20%
• On 28 August 2026 prices will increase by 50%
• On 2 September 2026 prices will increase by 100%

More information: osastopalvelut@messukeskus.com

Depending on your needs, we can deliver a customised stand plan with implementation, or you may choose an option from our ready-made stand collection to suit your needs. Reusability of structural materials and energy efficiency in lighting are key aspects of our stand packages. 

For more information, please contact our Technical Sales Manager, Leena Pesonen, leena.pesonen@messukeskus.com, +358 40 905 1303.

If you have ordered graphic products or if your stand includes graphic products, please remember to send the necessary materials to graphics@messukeskus.com by DD Month YYYY at the latest. A surcharge of 150€ + VAT will be added to orders submitted late.

Materials required for graphic products:

• Print-ready PDF files (please check the material guide that came with your order confirmation)
• Header texts/logos

Guidelines:

• Size: 2030 x 300 mm + 10 mm bleed, corner marks outside the bleed area.
• Print-ready PDF file.
• Colors: CMYK, color profile: Coated Fogra 39.
• Image material at 1:1 scale, 72–150 dpi.
• Convert text to paths.
• Submit materials by August 10, 2026, to graphics@messukeskus.com
• Send files larger than 20 MB via WeTransfer: https://messukeskus.wetransfer.com
• Please include the event name / company / stand number as a reference.

Mark items delivered to our Construction Service as follows:

Messukeskus Helsinki / Name of the event
Name of the exhibitor, stand number
Contact person and tel. number
Messuaukio 1
FI-00520 HELSINKI, FINLAND

Please note that deliveries made before the construction period are forwarded to Niemi Services, logistics services are subject to a fee.

Construction times:

Mon 7 Sept 2026 14:00–22:00
Tue 8 Sept 2026 07:00–22:00

Access doors:

Date Doors
Mon 7 Sept 5.5
Tue 8 Sept 5.5 and 4.2

Stand dismantling:

Thu 10 Sept 2026 16:00–22:00

Access doors: 4.2 and 5.5.

A barrier-free parking system Autopay by Europark is in use at Messukeskus. Parking charges are collected by Europark.

The entire Messukeskus area is a paid parking area, including the indoor exhibition halls. Parking is free for one hour (60 min) for loading, construction and unloading. Exhibitors who have been in the area for less than 60 minutes may drive out of the area without paying for parking. If unloading takes more than 60min, a parking fee must be paid. Please remember to drive out the same way you came in so that the boomless parking system registers your car.

The Exhibition Office assists exhibitors and constructors during the construction and opening hours of the event regarding matters such as stand orders. 

Behind Messukeskus’ restaurant services is Northern Europe’s leading restaurant operator, Noho Partners, whose Restaurants & Event Catering guarantees high-quality restaurant services wherever and whenever it happens. Galas, parties, meetings, events and of course trade fairs are located on a different side of the hall – so are our restaurants and catering.

Stand services
It is possible for business customers to pre-order catering for their trade fair stand through the online store. We can grant corporate membership to Finnish companies.

If you want to order booth catering without corporate membership or the company does not have a Finnish business-identification number, you can contact us at messukeskus@noho.fi.

When ordering stand catering, please remember to think about furniture needs also:
Restaurant services sales help in planning furniture needs and orders furniture for you from Messukeskus stand service. Furniture costs are charged on the same invoice with catering. Serving furniture brought separately to stand/ events is not included in the prices of servings.

Food and drink tickets

You can order electronic food and drink tickets based on QR codes for the amount you want or choose a specific product, the tickets are distributed electronically, or they can also be printed. The ticket serves as a means of payment in selected restaurants, and the tickets of corporate customers are charged according to usage.

It is possible to purchase tickets from the online store without corporate membership also with an advance payment by choosing online payment as the payment method.

You can reach the Restaurants & Event Catering sales team by email: messukeskus@noho.fi or by phone +358 41 732 3712, the sales service is open Mon-Fri from 9 a.m. to 4 p.m.

On-site exhibitor restaurant service during the event:
Phone: +358 41 732 3862

The Exhibitors’ Lounge is open during the opening hours of the event. The Exhibitors’ Lounge can be found on the 2nd floor in Siipi conference area. The door code is presented on the exhibitor pass.

You are welcome to come and enjoy a cup of coffee in the Exhibitors’ Lounge. The space has a small kitchenette together with toilets and showers.

Never leave valuables accessible when the exhibition day ends. Take care of all necessary insurances and consider renting possible safety accessories such as showcases, locks or security cables for computers and / or monitors.

In like manner we are prepared to take care of other possible security needs regarding your stand. These needs can be addressed with our security services partner Securitas. Read more about the available security services on eShop under Products & services in the category Safety (underStand services).

Corporate customers can connect to the Messukeskus Exhibitor wireless network at Messukeskus. This network is separate from the Messukeskus network used by our visitors.

You can find the password to access the network in the eShop.

We are also able to meet any additional corporate network needs, wired or wireless, which you can explore on eShop. Our contact person can also help with any practical questions you might have.

We encourage our stakeholders and participating companies to act with sustainability in mind. Before attending, consider your supply chain and the solutions you use for booth design, logistics, and during the event. Plan resources and procurement quantities to minimize waste. Think ahead about the possibilities for reusing materials and structures. The contact person at the Helsinki Expo and Convention Centre is happy to assist with implementing sustainable participation solutions. Ask for more details! 

Familiarize yourself in advance with the options available for participating responsibly. Together, we can reduce the event’s carbon footprint! 

The environmental fee for the Expostart includes a share of the waste management and sorting expenses. You can leave small trash and the removed and rolled-up carpet from your booth.  

Do not leave the booth and wall structures or decorations such as balloons or banners at the Helsinki Expo and Convention Centre. After the event dismantling, your booth space must be clean and empty. Please take large waste and stand structures with you.  

Alternatively, you can leave them at your booth, and we will charge for sorting and logistics. Please arrange waste sorting in advance with your contact person. 

Recycling Exhibition Carpets Correctly

We are improving and streamlining the recycling of our exhibition carpets to ensure events are organised as responsibly as possible and that recycling runs smoothly.

From 1 October 2025, only carpets ordered through Messukeskus may be left at the venue for recycling after an event.

If you use carpets not ordered from Messukeskus, please make sure to remove them from the premises once the event has ended.

Thank you for helping us promote more sustainable events!

Tape on Concrete Floors

The floors in our halls are treated concrete. Therefore, only low-adhesive tapes may be used on the concrete surface.

Examples of approved tapes:

• For carpet tiles: Boxon 4108, Messuteippi 11735, or Stokvis N202056GR2550
• For carpet rolls: Boxon, Messuteippi 11744, or Stokvis 239110YE5050
• Or other equivalent low-adhesive tapes

Please note that high-adhesive tapes (such as duct tape, double-sided industrial tape, or masking tape) are not permitted. If such tapes are used to secure carpets or decorative materials, Messukeskus will charge the exhibitor afterwards for the additional cleaning costs incurred.